No cardholders can get 100% of all advance for reimbursable expenses.Īdvances are liquidated with each travel voucher. Only one advance is allowed per authorization. Restricted cardholders can get up to 40% of all reimbursable expenses, except transportation costs. Invitational travelers or interns cannot get travel advances. Standard cardholders cannot get travel advances since they have automated teller machine (ATM) withdrawal access. Reconciliation of the USPS expenditure report and the transactions in IFS is a joint responsibility of the CFO/FM, W&I Strategy and Finance Office and W&I/Customer Assistance Relationships and Education (CARE)/Media and Publications (M&P)/Mail Management Project Office (MMPO).Īdvances cannot be issued to cover transportation costs. The FM organization reconciles and verifies the balances to the general ledger control accounts monthly. Reconciliation of Advances, Prepaid Expenses and Other Assets Recording of Advances, Prepaid Expenses and Other Assetsīusiness units submit advance payment certification forms to Government Payables and Funds Management to process payments and record advances and prepaid expenses into IFS. Separate roles are established for federal agency travel administrators, preparers, reviewers and approvers to ensure appropriate access. IRM 1.35.5, dated October 1, 2018, is superseded.Īuthority to approve critical processes is delegated to the appropriate level in the business unit and is documented. (10) IRM 1.35.5.3.4(4), Prepaid Postage, BFC changed to Government Payables and Funds Management office, updated business unit name.
(9) IRM 1.35.5.3.4(3), Prepaid Postage, BFC changed to Government Payables and Funds Management office, updated business unit name. (8) IRM 1.35.5.3.4(2), Prepaid Postage, The financial manager/budget analyst for W&I is responsible for the posting of all postage obligations and expenses to the appropriate codes in IFS, updated business unit role. (7) IRM 1.35.5.3.4(1), Prepaid Postage, W&I Operation Support/Capital Management and Oversight (CMO)/Finance and Media and Publications (M&P), updated business unit name. (6) IRM 1.35.5.1.8(1)(g), Related Resources, Motor Vehicle Fleet Management Program, updated IRM name. Recording obligations for advances and prepaid expenses in the Integrated Financial System (IFS) is moved to IRM 1.35.5.1.3.5(1)(c), Director, Government Payables and Funds Management responsibility. (4) Previous IRM 1.35.5.1.3.5(1)(a), Director, Accounts Payable Financial Operations Office, responsibility. (3) Previous IRM 1.35.5.1.3.3(1), Deputy ACFO for Administrative FM, removed Deputy ACFO for Administrative FM section and renumbered sections 1.35.5.1.4 to 1.35.5.1.9 because responsibility moved to section 1.35.5.1.3.3(1)(c), Director, Financial Reporting.
(1) IRM 1.35.5.1(2), Program Scope and Objectives, Audience divisions and functions changed to business unit. (1) This transmits revised IRM 1.35.5, Administrative Accounting, Advances, Prepaid Expenses and Other Assets.
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Advances, Prepaid Expenses and Other Assetsġ.35.5 Advances, Prepaid Expenses and Other Assets Manual Transmittal Organization, Finance, and Management Chapter 35.
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